EastHORN Clinical Services in CEE Ltd is a clinical contract research organisation (CRO) serving global pharmaceutical and biotechnology companies in the development of new medicines. The company has operations throughout Europe. Since starting 12 years ago, we have grown and have established operations in more than 15 countries.

Our international clients value our enthusiastic and flexible approach to meeting their needs
and we are growing rapidly. To support our further growth we are looking for a

Clinical Project Administrator, office-based in Warsaw, Poland

Job summary:
As a Clinical Project Administrator you will be expected to provide clerical support to project team during the study conduct, assist in regulatory submission and Clinical Research Associate activities at the study start and perform other administrative duties as assigned by management. Reporting to the Clinical Operations Manager, you will be an important member of the Clinical Operations team in Poland.

We are searching for an ambitious and energetic person, able to undertake challenges in the projects.

We ensure detailed training in the job responsibilities and on the job support and mentoring as well as possibility for further development and career advancement in our growing company.

Main Tasks of the Position:

  • Providing clerical support to project team (e.g., word processing, proofreading and editing correspondence, large and small documents, mailings, shipment of study files, fax and photocopy documents, assemble study documents, and arrange meetings, etc.)
  • Assisting in submission and other Clinical Research Associate activities e.g. compiling of regulatory packages, translation of clinical documents, updating trackers, assisting in feasibility
  • Setting up and maintaining clinical investigator files and documentation in-house and on-site
  • Preparing investigator budget payments and tracking systems; generating tracking reports as assigned
  • Performing data entry and maintenance of selected study tracking databases
  • Preparing monitoring visit documentation for Clinical Research Associate
  • Preparing study-related documents and other materials for delivery to archives, at appropriate intervals

Required Qualifications, Experience, Competencies:

  • Excellent written and oral communication skills in English and Polish
  • Excellent organizational and time management skills
  • Flexibility, adjustability, initiativeness
  • Persistence in study and development
  • Openness to learn new things and communicate across countries and cultures
  • Attention to details
  • Ability to work well within a team Computer competency
  • University or college degree, preferably in life sciences or certification in related allied health profession (e.g. nursing certification, medical or laboratory technology)
  • Previous experience in clinical research field will be additional advantage.

We offer:

  • Working in experienced and very professional team
  • Possibility to grow within the company
  • Flexible approach to work time
  • Competitive remuneration
  • Additional Medical Insurance
  • Eligibility to company’s bonus scheme twice per year based on performance

Before you apply to this job announcement, please, make sure that you insert at the beginning of your CV the following Consent statement, with which you agree your application and personal data to be processed and stored by EastHORN for the purposes of this recruitment process:

I hereby agree for processing my personal data, included in my job application, for the purposes of recruitment process, according to the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, unified text published in the Official Journal of the European Union of 4 May 2016.

If you are an enthusiastic and energetic personality and would like to contribute to the further success of a dynamic young company in a growing market, please send your CV and motivation letter to: careers@easthorn.eu or complete the form below:

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