EastHORN Clinical Services is a clinical research organisations (CRO) in Europe. We operate in over 15 countries in the region with an experienced staff comprised largely of physicians and PhDs. We serve global pharmaceutical and biotechnology companies in the development of new medicines and modern medical technologies. The company has operations throughout Europe and since starting 12 years ago, we have expanded significantly.
Our international clients value our enthusiastic, flexible and quality-focused professional approach to meeting their needs, and we are continuing to grow further. To support our future development, we are currently looking for a

Project Administrator

Job summary:

As a Project Administrator, you will be expected to provide clerical support to the project team during the study conduct, assist in regulatory submission and Clinical Research Associate activities at the study start and perform other administrative duties as assigned by management. We are searching for a positive and energetic person, eager to learn, push forward administrative processing of the documents and function well in the project team.

Main Tasks of the Position:

  • Provides clerical support to the project team (e.g., word processing, proofreading, and editing
    correspondence, large and small documents, mailings, shipment of study files, fax, and photocopy documents, assemble study documents, and arrange meetings, etc.)
  •  Sets up and maintains clinical investigator files and trial and master files
  • Prepares investigator budget payments and tracking systems; generating tracking reports as assigned
  • Performs data entry and maintenance of selected study tracking databases
  • Prepares monitoring visit documentation for Clinical Research Associate
  • Prepares study-related documents and other materials for delivery to archives, at appropriate intervals
  • Assists in submission and other Clinical Research Associate activities e.g. compiling of regulatory packages, translation of clinical documents, updating trackers, assisting in feasibility
  • Assists in project management activities such as organizing meetings, taking minutes, following up on outstanding issues with the study team members; financial data collection and tracking

Required Qualifications, Experience, Competencies:

  • Excellent written and oral communication skills in English and German
  • Excellent organizational and time management skills
  • Attention to detail
  • Ability to work well within a team
  • Flexibility, adjustability, initiatives
  • Open to learning new things and communicate across countries and cultures
  • Independence in work
  • Computer competency
  • Previous experience in the clinical research field is an advantage
  • Background of natural science is an advantage
  • The position is highly suitable for Study Coordinators


  • Working with experienced and very professional and supportive team
  • Possibility to grow within the Company
  • Competitive remuneration
  • Eligibility for the Company Bonus scheme

If you are a reliable and positive individual who would like to be part of and to contribute to the
further success of an expanding young Company within a meaningful and growing market, please
apply today by sending your CV and cover letter in English to careers@easthorn.eu

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